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How To Secure Your Business IT In Less Than An Hour

Secure Your Business IT: 4 Steps To Take

Believe it or not, you can secure your business technology in less than 60 minutes. It doesn’t have to be as cumbersome as you might think. And it’s important to do even if you run a small business in New Orleans. Hackers know that larger enterprises have cybersecurity measures in place. They know that many small businesses don’t. So hackers are targeting small businesses today.

But this doesn’t have to be the case. We have four ways for you to secure your business IT in 60 minutes or less.

What Are These 4 Steps?

1. Audit Your Current Cybersecurity Measures

You surely have some protections in place. But are they working? This is what you must determine. Ask an IT service company like BIOS Technologies to run a Deep Scan Audit to detect security gaps and vulnerabilities that hackers can exploit.

What is a Deep Scan Audit? This annual or quarterly analysis includes deep-level scans, vulnerability testing and reporting to accurately identify any security gaps. Based on the Audit’s findings, your cybersecurity expert will provide recommendations and help to create a customized IT security roadmap for your business.

By performing regular Deep Scan IT Audits your IT service company can protect your technology assets, guard against downtime, and help you sleep better at night. These Audits include both network and security assessments. It conducts a non-invasive scan of your entire network, and everything connected to it, seeking out vulnerabilities that might be open to a hacker who manages to get by the network edge protection or from a malicious internal source.

A Deep Scan IT Audit also determines how your data is handled and protected. It defines who has access to your data and under what circumstances. It will create a list of the employees or business associates who have access to specific data, under what circumstances, and how those access privileges are managed and tracked. You must know precisely what data you have, where it’s kept, and who has rights to access it.

Reports are generated and provided to you so you can see if there are any gaps in your protection. It provides a higher level of assurance that you are doing everything possible to protect the security of your IT assets. You’ll have an excellent overview of exactly what’s going on in your network and what exposure you may have sustained. It pinpoints things like active directories that have been compromised or unauthorized users lingering on the system. This will also prevent disgruntled employees from accessing your confidential data.

2. Train Your Staff on Phishing Other Email Scams

What Is Phishing? This is essentially how it works: Cyber thieves create an interesting email. It might say that you’ve won a $100 gift certificate from Amazon. Sound too good to be true? Find out! All you have to do is click the link and take a short survey. Easy enough, right?

Once you click the link, guess what happens? A virus is downloaded onto your system. Sometimes it’s malware, and sometimes it’s ransomware. Ransomware encrypts all your files until you pay a ransom. Even then, there’s no guarantee that you’ll get your data back. Malware is all about stealing credentials, passwords, and other valuable information from your company. Sometimes it’s just about destroying your data.

How to prevent this? Your IT support company can provide Security Awareness Training for your employees. Security Awareness Training helps them know how to recognize and avoid being victimized by phishing emails and scam websites. They learn how to handle security incidents when they occur. If your workers are informed about what to watch for, how to block attempts and where they can turn for help, this alone is worth the investment.

And, make sure that they are trained several times a year. People must be reminded often about cyber threats. Plus, there are always new threats coming along, so it’s essential to stay up-to-date. Ongoing training and testing reduce the instance of human error that increases cybersecurity risks. Even just 60 minutes or less of training will keep your business IT safer.

3. Set Up Two-Factor Authentication

Two-factor authentication (2FA) is an added security measure for your business. Unfortunately, with phishing, keylogging malware, and brute-force attacks, passwords are often not enough to provide trusted access.

Two-factor authentication uses a second identifier, such as a passkey sent to your smartphone, as an added layer of security. Your users enter their username and password as they usually do, but they will also need to enter the randomly generated code.

You should use 2FA wherever possible. When using 2FA:

  • Only authorized individuals will have access to your web applications, devices, files, local apps, virtual machines, and VPN (Virtual Private Network) remote access.
  • You can better meet compliance standards like ISO 27001, NIST 800, PCI DSS, and OWASP.
  • There’s no added maintenance or management needed on your end. BIOS Technologies can take care of any updates to your two-factor authentication service remotely.
  • This step alone will cripple most credential-based phishing attacks.

4. Strengthen Your Password Policy

Weak passwords are one of your weakest links. Have your users create long (more than 12 characters) and complex passwords, and never use the same passwords for different uses. If one gets cracked, then a hacker can use it to access information in other places.

It’s easy for hackers to crack passwords that contain only letters and numbers. Be sure to add special characters. And don’t use words in your passwords, only letters, numbers and symbols that don’t mean anything. Think of a phrase you can remember and use the first letters in words. Consider using a $ instead of an S or a 1 instead of an L or including a & #@or %.

Also, consider using a password manager like Last Pass or Dashlane where you can create and store strong passwords for your different accounts.

The Cybersecurity Experts at BIOS Technologies in New Orleans can help. Each one of these steps can be implemented in less than one hour. Although this will get you started, it isn’t a comprehensive protection strategy. We can tell you more and customize a cybersecurity plan for your business.

Want to learn more about cybersecurity? Check out the articles in Our Blog. Here are a few that should interest you.

How to Create a Strong Password You’ll Remember

What You Need to Know About NextGen Malware and AntiVirus Protection

Small Business Guide to Protecting Critical Data

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